Airman – Features Explained

AIRMAN is comprised of Modules, or distinct areas of work catered to activities on the airfield or in the office.

Note many functionalities mentioned in the first Administration Module extend to many of the other modules(e.g. each module hosts its own set of unique Reports and Queries)

 

Administration Module

This module gives you all the tools to control and manage AIRMAN. Common features include:

Basic System Administration – This feature gives you access to all the Data Tables used to populate dropdown menus in order for AIRMAN to run.

Integrated System Security – This feature allows assigned supervisors to control exactly where each user is allowed to go within AIRMAN. So, not only must a user have a valid name and password to log onto AIRMAN, they cannot do anything or go anywhere unless they’ve been granted rights by the supervisor.

Mapping Integration – Mapping ability is a huge requirement, and so we offer 3 different ways to plot points, via a common grid system, plotting on a static map or full GPS plotting.

Third Party Connectivity – Ask us how AIRMAN will work harmoniously with Tradewind Scientific’s AIM system. This gives you the best of both worlds by being able to conduct Inspections, track wildlife etc from the convenience of your truck while simultaneously transmitting the data directly to AIRMAN, making that data available for SMS purposes. Tradewind’s TRACR system is currently in the process of being integrated into AIRMAN as well.

Master Logging – Every module listed below has its own dedicated log book for review. AIRMAN also provides a master log in which all the entries from these other disciplines are assembled together chronologically. Managers can use this to keep a pulse on what’s happening around the airport. What the active NOTAMS are, the ARFF setting, what inspections are ongoing/complete, how many wildlife have been encountered. This log can be filtered down to only the modules you are interested in and key items can be highlighted for a “handover briefing sheet”.

Master Query Engine – This tool enables managers to determine anywhere in the system, regardless of Module every entry where something specific was recorded. For example if you wanted to know the history of a particular aircraft the system would report how many Bird Strikes, Fuel Spills etc that this aircraft was involved in. The same can be applied to individuals etc

Formal Reports – All modules come with professional, pre-defined reports customized with your logo.

Drill Down Queries – Most modules possess the ability for the user to create simple or complex filter criteria based on more than one category.

General Queries – Some modules possess the ability for the user to run category-specific filter criteria.

Safety Management Module

This module is essential for Certified airports required to manage safety under Federal/ICAO guidelines and regulations. Some of the features available are:

Root Cause Investigation – This tool enables managers to take any entry from any of the available modules and conduct a preliminary “Fact Finding” investigation. The outcome of those findings may direct the next course of action, possibly just Corrective Actions or higher level Risk Assessments and/or more advanced HFACS(see below). Two levels(or depth) of questioning are available.

Risk Analysis Scoring – This enables managers to take any entry from any of the available modules and run it through a formal Risk Analysis to determine the calculated Risk Level (Probability x Severity x Exposure) and act upon it accordingly.

Anonymous Reporting – This tool enables any employee to log a Safety Observation/Violation or Safety Suggestion and remain anonymous if they feel. Once the entry is in the system managers can follow-up and run it through the HFACS and Risk Scoring if they feel it necessary.

Risk Register – This tool enables managers to identify the hazards on their airfield, conduct a Risk Assessment, list the control methods and conduct a follow up Risk Assessment to establish its status.

Safety Profile – This tool is an extension of the Risk Register allowing managers to identify those hazards in the Risk Register that are of the prime importance for a set annual period.

Key Performance Indicator Tracking – This tool allows managers to track the amount of occurrences and warn them when established numbers are exceeded. With a click of a button they have the pulse of what’s occurring on the airfield.

Corrective Action Manager – This manager enables you to track/manage Correctives actions assigned at the Logging Level or higher ones assigned at the SMS Level

Task Risk Management– This feature enables managers to identify each task on an airfield and give it a Risk Score enabling supervisors to gain a clear picture of staff and their overall hazard criteria.

Training Management – This feature tracks each individual employee, site and contractor against your lists of certifications and licenses applicable at your airport. Supervisors can specify a minimal warning time for each of these certifications and AIRMAN will notify them when a certification is coming due. For example if it takes 30 days to renew a ramp permit managers can tell AIRMAN to warn them 35 days in advance, giving plenty of time to action the process.
Additionally, users can be applied to roles/jobs and these roles/jobs can have pre-established certifications or training requirements applied to them, allowing supervisors to gain a clear picture of staff and the training required.

 

Wildlife Management

This module covers all wildlife activities that a typical wildlife officer/biologist will encounter on any given day. This module handles events such as various interventions, Bird Strikes, trappings, census surveys, nest & egg removal, flying of falcons, running of dogs, etc.

Basic Service – This covers common data entry, basic queries and a standard set of common reports. This package is sufficient to meet any federal requirement to utilize a electronic means of data capture

Demographic Map – This displays a demographic snapshot of where your activities occurred. Where able, AIRMAN presents each activity one by one. Different items can be color-coded to fit your needs i.e. birds in blue, mammals in black, strikes in red etc

 

Import Capability – If you have historical data on a spreadsheet, text file or in another program such as WHMIS, that data is invaluable to you. AIRMAN provides the ability to Import that data directly into its database. That data can then be included in all reports and queries.
Note: Some restrictions apply as to the type and quality/completeness of the data you may import.

Advanced Trapping Capability – By default when you record that you trapped 3 Canada Geese AIRMAN automatically creates 3 separate line entries enabling you to record specifics against each bird. Items such as Tag number found, Tag number assigned, relocation point and time etc. The advanced option allows you to be more scientific by recording items such as wing lengths, weights, and dorsal lengths.

Nest and Egg Removal System – This feature manages ongoing and random nest and egg activities. Reports are available for individual species targeted, or for the general ongoing initiatives.

Ammunition Consumption Tracker – With this feature, AIRMAN will enable you to track all ammunition consumed on a per-use basis. Determine who used what, where, when, why and how much it cost you over any time period.

Automatic Tide Capability – If you live in a coastal area and find that tide heights affect your wildlife behaviour, AIRMAN can be loaded with pre-calculated tidal charts for your area (Purchased by Winfield Solutions from 3rd party vendors). Then, as you enter a time and date AIRMAN will automatically insert the tide height for you. Not only does this speed up your process, it gives you a great opportunity to look for trends based on the tidal patterns with no effort on your part. Manual tide entries are also available.

Live Asset Manager – This feature allows you to track and manage the performance of any falcon or dog or device you may employ at your airfield.

Strike Management….Internal Strike Form(FAA,TC,AUS, ICAO, USAF 853, CF 218) – When you record a strike AIRMAN will take the information you entered and fill out the proper strike form you want. Forms currently available are Canadian, Canadian Military, US, USAF Australian and ICAO. Once completed these forms can be queried by on or more fields on the form, grouped into formal calculated reports, PDF’d , faxed or Exported.

Independent Surveys – This feature provides users a tool to conduct very formal surveys independent of what’s happening on the field. The data collected here is untainted by normal wildlife activities and is therefore not included in overall site counts or reports mentioned earlier. Data collected here can be tied directly to the Bird Watch Condition matrix. And, as the wildlife map displays your activities, the survey map will as well grouped by survey point if desired.

Misc Events Module

This module is very popular because it allows users to Categories and Sub Categories of events that occur. Managers can then “Group” those events as they see fit for analysis. Entries can be anything but generally tend to be FOD, HAZMAT Spills, Medical Issues etc

Daily Duties Module

This module is very popular and similar to the Misc Module following the same logic of recording common Daily activities by your staff. Activities such as Grass cutting or Snow Removal. It’s a great tool to analyse where staff time is allocated

Equipment Management

This module allows you to completely manage any equipment you use. Use it to track mileage, hours of use and fuel consumption. Coordinate Preventive Maintenance or direct repairs while tracking part, labour and incidental costs. Generate pre-defined inspection lists based on the types of equipment.

Maint Tracker/Scheduler – This feature allows you to keep records of maintenance performed and can track inventory usage along with running costs per maintenance activity or for any time period selected.

Warning System – Let’s AIRMAN warn you when PM’s are due on your equipment

Asset/Cost Analysis – Track your Fixed Asset Costs and Manage your Capital Expenditure Projections

Inspection Module

This module provides a complete workstation for anyone to conduct inspections on any tangible object on an airfield or for conducting safety audits etc. You determine the objects to be inspected and you also determine what objects get assigned to an Inspection sheet that you control. The module is completely dynamic to the needs of your needs. You may create two Electrical Inspections, one for weekdays and one for weekends. In the weekday one you may tell AIRMAN to include runway lights 55 to 99, but on the weekend inspection it is only 66 to 75. There are no limits to the amount of objects and no limits to the amount of Inspections you may want to create. Because every object and rule is classified by you, you can identify Outages based on their Category i.e. Display all Electrical Outages.

Work Order Management

This module allows you to record and manage generated in-house work orders. These work orders can be classified for easy assessments and job tracking.

Noise Complaint Log

This feature allows you to generate and track all Noise Complaints received at your site. Establish trends regarding who calls, when are most calls received, what operators/aircraft are most involved.

 MU Reading Management

This module allows you to record and manage dedicated friction points and track them historically, looking for trends etc

Paint Reflectivity Management

This module allows you to record and manage any spot checks you take in each area, allowing you to analize each plot and look for trends.

Airside Security Management

This module manages the usual and unusual routines of airside security. You can record gate inspections and search the database quickly for names or even portions of names.

Aircraft Parking

This module allows you to record time-in and time-outs of every aircraft and what spot they were parked at. Track parking costs incurred, paid or unpaid and produce summaries grouped by air carriers etc.

Customer Feedback

This module allows you to record all customer/passenger satisfaction scores either from random entries or conducted surveys.

Aircraft Traffic Log

This module allows you to keep exact details of each time you issued an altimeter and other mandatory conditions/airfield status to a aircraft, particularly at UNICOM sites where this may be a mandatory practice. This is ideal for generating formal reports for submission or determining what setting was issued to a particular aircraft on a particular day.

Aircraft Statistics

This really isn’t a module but rather a reporting system that gives you an overall picture of the activities from a specific aircraft to a range of aircraft grouped by make/models, operators, frame types or weight classes. The information assembled and calculated is driven by what’s been entered into the module logs so for example you could pick a tail number and AIRMAN would tell you how many Bird Strikes it encountered, Fuel Spills, Parking fees, ERS, Noise Complaints, De-Icing and Altimeter Log entries etc.

Site Protocols

Every airport has their own way of doing business. This module allows airports to store all the unique site rules and protocols you employ at your site. These rules can be categorized for quick reporting/reviewing and there is no limit to the number of categories you create. This is a great tool for staff who are unsure of a particular routine or for new staff to print off and study. The rules can even be filtered down by category. A good example is what procedures to follow after a bird strike….Do x.y & z. Call a & b. Fill out form c. This way your checklists are central, where everyone can access it.

Bitnami